The Senior Accountant is in charge of all details of accounting, including accounts payable, accounts receivable, general ledger, financial reporting, and providing data for grant reporting. This position reports to the Director of Finance and Operations and supervises a part-time associate/intern.
Work with the associate/intern, to ensure that all bills are entered into the accounting system, coded to the correct expense codes and projects, and have appropriate approvals and backup.
Provide assistance to Director of Finance in determining what bills are to be paid.
Ensure that tax ID numbers are provided for 1099 eligible vendors and produce annual 1099s.
Ensure all invoices are properly entered into accounting system. Depending on the grant/program, this may involve producing invoices, or working with other staff (e.g. program staff or associate/intern) to produce the invoices.
Ensure that all bank deposits and payments are applied properly.
Provide information, as needed, to program staff or the Director of Finance on outstanding invoices.
Prepare (and/or supervise) all journal entries, including standard monthly entries such as indirect cost, as well as any adjusting entries.
Ensure that Payroll (done externally by ADP) transfers accurately to General Ledger, and prepare any reconciliations or entries needed.
Ensure that all general ledger accounts are reconciled.
Maintain fixed asset detail records.
Monthly and Annual Closing and Reporting
Prepare (or supervise) monthly bank reconciliation on all accounts.
Provide monthly information to all program managers on hours charged to each program at billable rates, as well as on total income and expenses.
Produce all required monthly and annual financial statements.
Track all expenses for grants and contracts, and provide information required by program managers for reporting and billing.
For the Annual Audit and 990, provide all required schedules and information, working closely with the auditor to ensure accurate statements.
Assist in the preparation, analysis and review of monthly financial reports and quarterly reports to the Board.
Assist the preparation and subsequent analysis of the budget.
Work with and supervise Accounting Associate/Intern, ensure that all financial files and records are kept properly.
Participate in weekly staff meetings and other general activities of the MEEA office.
Other duties as required.
Minimum of five years of experience in nonprofit organization.
Experience with Associations, architectural/engineering organizations a plus.
Bachelor’s degree in Accounting, CPA preferred
Advanced computer skills with accounting software, knowledge of Financial Edge a plus
Proficient in Word and Excel, some experience in Microsoft Office
High-level writing and speaking skills
Orientation to working as a member of a team in a small-office environment
Ability to manage multiple projects and responsibilities
The Midwest Energy Efficiency Alliance (MEEA) is a collaborative network focused on advancing energy efficiency in the Midwest for sustainable economic development and environmental stewardship. MEEA is a regional non-profit 503(c) corporation based in Chicago.