The Accountant is responsible for administering the budget and grant financial management activities within the Business Office and serves as the contact for related information for all staff.
Responsible for the budget management system and related processes:
Ensure that budgets are executed in accordance with the WTCS financial administration manual (FAM)
Implement and manage college budgetary policies and procedures
Prepare and maintain forecasting models and budget projection scenarios including preparation and analysis of multi-year forecasting of revenues, salaries and benefits, other current expenditures, grants, capital projects, and debt service obligations.
Provide leadership and training for budget managers throughout the college
Respond to inquiries related to budget issues
Monitor operational revenues and propose budget amendments, when needed
Analyze trends affecting expenditures and recommend budget adjustments accordingly
Facilitate and participate in budget discussions
Generate budget explanations using spreadsheets and graphic illustrations
Conduct presentation of budget analysis for college leadership
Prepare the annual budget plan and publish the required documents and legal notices
Evaluate budget variances to identify issues and opportunities to improve college operations
Review budget transfers and prepare budget modifications in compliance with college policy
Process the distribution of contingency and new initiative funds
Track and report contingency & new initiative budget status, and position vacancy savings
Conduct analysis to ensure departments are in compliance with spending authority appropriations
Communicate with management about budget issues in the various departments or operational unit
Responsible for financial administration of grants:
Establish and maintain financial policies and procedures to ensure program management compliance with the financial and record-keeping requirements for all college grants.
Support project funding proposal process by reviewing grant cost principles and funding guidelines, and assisting with the proposal budget development. Apprise leadership of grant match obligations.
Establish and maintain a current grant status report. Track grant awards for addition into the overall College budget through the budget modification process, and establish the proper budget within Banner and provide system access for grant management staff.
Maintain record retention compliance for grant awards, expenditure and reimbursement reports, and all related supporting documentation
Conduct analysis to ensure departments are in compliance with grant spending authority and appropriation
Review grant documentation to ensure each grant is on track and within budget restrictions. Prepare correcting accounting entries as needed.
Assist grant managers with preparation and submission of grant budget revisions as necessary and process approved revisions in Banner and Board budget modifications, as required
Facilitate the timely reporting of financial expenditures and request for reimbursement to the appropriate funding agency
Complete monthly, quarterly, and fiscal year end reconciliation of grant fund awards with revenues and expenditures. Record year-end grant receivables and revenue deferrals as appropriate for accurate and proper financial reporting.
Complete the annual Schedule of Expenditures of Federal Awards (SEFA) and Schedule of Expenditures of State Awards (SESA) for the annual financial report.
Prepare for the college’s annual financial audit for budget and grants fiscal management, including the following:
Prepare the required worksheets and schedules.
Provide support to the audit team during audit planning work and fieldwork.
Supervise the posting of required audit and other closing entries.
Coordinates and facilitates other college financial functions.
Maintain awareness of legislative changes that affects college finances, budgeting activities and grant management/reporting.
As part of the financial reporting team, this position will assist as needed in the generation and distribution of reporting documents prepared by the Business Office (i.e. the annual budget book, Comprehensive Annual Financial Report, Federal and State Grant Awards report, and other various monthly reporting requirements.)
Prepare monthly, quarterly, and ad hoc financial reports with supporting documentation and analysis as requested.
Assist with business office projects and assignments as requested.
Knowledge, Skills & Abilities:
Experience with integrated or modular general ledger, is desired.
Strong proficiency with Microsoft Office Suite including Word, Excel, Outlook, Access and PowerPoint (Proficiency with data export and Excel pivot tables is required).
Working knowledge of grant cost principles and grant audit circulars is desired.
Experience with developing integrated processes or system is desired
Must possess excellent verbal and written communication skills including the ability to convey technical information to non-technical individuals.
Must be able to multi-task and work on several different projects at the same time is preferred.
Must have a clear understanding of accepted accounting practices.
Education & Experience:
Bachelor Degree in Accounting, Business, Public Administration or other business-related field from an accredited university.
Three (3) years of experience working in an Accounting Field.
Previous experience working with budgets in a finance department is preferred.
Previous experience working with grant fiscal management is preferred.
Blackhawk Technical College, located in south central Wisconsin between Janesville and Beloit, is one of 16 districts in the Wisconsin Technical College System. The district includes Rock and Green Counties.
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