Reports to the Manager, Accounts Payable and plays a key role in the design of our Accounts Payable system and processes. This position coordinates the development of training programs for all Accounts Payable functions and records and documents all department processes. This position is responsible for oversight of the vendor master file, 1099 process, and unclaimed property functions of the Accounts Payable department to ensure compliance with all regulatory and accounting requirements and proper internal controls. This position acts as the primary liaison with the Information Technology Department to lead projects that aim to improve Accounts Payable service delivery and efficiency.
Duties and Responsibilities
Responsible for oversight of the vendor master file, ensuring accuracy, compliance, and proper internal controls.
Responsible for the annual 1099-miscellaneous filing for the University. This includes preparing and filing the annual reports with the IRS and ensuring all 1099-MISC forms are mailed to vendors timely. This also includes a bi-annual review of the entire AP disbursement population to ensure proper classification for reporting purposes.
Responsible for managing the unclaimed property files for the Accounts Payable department.
Responsible for training on accounting policies, practices, and procedures to various departments and internal customers across the university to ensure compliance.
Prepares Accounts Payable related journal entries and monthly account reconciliations.
Evaluates and recommends changes to Accounts Payable policies and procedures to streamline processes and enhance automation.
Acts as a liaison to the University’s Financial Systems Team to initiate system improvements. Supports system testing and ongoing and future initiatives as requested.
Assists the Senior Manager, Accounts Payable with complex issue resolution and monthly closings.
Assists with data gathering for audit requests and develops ad-hoc queries and reports for management.
Bachelor’s degree in Accounting or Finance supplemented with 5 years of General Accounting or Accounts Payable experience.
Higher education experience is a plus. Strong analytical and problem solving skills.
Expert Knowledge of accounting principles and practices as they relate to the processing of Accounts Payable.
Ability to use analysis to resolve complex accounts payable accounting issues.
Ability to successfully manage and coordinate multiple assigned projects.
Must possess and demonstrate high quality customer service skills (tact, professionalism and courtesy).
Quick learner and self-starter who has the ability to work independently or within a team environment.
Ability to work effectively with senior level faculty and staff.
Internal Number: 8102054
About Loyola University Chicago
We are Chicago's Jesuit, Catholic University-a diverse community seeking God in all things and working to expand knowledge in the service of humanity through learning, justice and faith. We seek faculty and staff of all faiths who share our passion for our mission and the outcomes we strive to achieve. We are guided by a simple promise: to prepare people to lead extraordinary lives.
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