The Accounts Payable Analyst is responsible, as part of the wider team, for all accounts payable administrative functions. The position plays a key role in bringing in-house operations to modern processing standards. As part of a project team, the Analyst assists in the development and enhancement of Finance department related functions to ensure appropriate levels of controls and accurate data capture. As new processes are implemented, the Analyst will assume full responsibility for administering or operating newly designed or re-designed functions.
This is a non-exempt position with hours scheduled Monday - Friday 8:45 am - 5:45 pm. Additional hours as required.
Accounts Payable Operations
Audits electronic expense reports in Chrome River and reviews vendor invoices received for compliance with policy, propriety of approver, accuracy of assigned GL codes and adequacy of receipts.
Maintains vendor master files.
Performs vendor EDI file uploads.
Processes contract – related payments timely and accurately per terms.
Prepares batch check runs, ACH transactions and wire transfers.
Ensures scheduled activities are executed prior to deadlines.
Maintains electronic copies of invoices and requisitions in accordance with record retention policy.
Tracks and reports expense report and vendor invoice backlog on a daily basis; assists with short term and longer term processing changes and staffing adjustments to avoid backlog.
Responds promptly and professionally to external vendors and internal customers regarding all aspects of accounts payable administration, including vendor account inquiry, rush payment requests and billing team requests for payment supporting documentation.
Participates in continuous process improvement, evaluation of internal controls and documentation of operating policies and procedures.
Carefully adheres to internal controls requirements.
Serves as a subject matter expert with respect to accounts payable activity.
Processes monthly or quarterly reports as requested.
Assists in ad hoc projects as needed.
Participates with stakeholders and other team members to understand business requirements that develop and/or enhance processes related to data capture, in the following business related activities:
Charitable contributions and sponsorships
Sales & use tax
Meals & entertainment deductibility
Vendor management, including: ensuring recurring payments hit in the budgeted month, compliance between invoice and signed contract, reviewing for appropriate invoice approval and streamlining delivery of vendor invoice data.
Drives to understand business needs and to identify how best to meet those needs from a transactional processing perspective.
Assists the Accounts Payable Manager in the:
Development and maintenance of efficient processes
Design of relevant manager level reports and data integrity queries
QUALIFICATIONS AND SKILLS
Bachelor's degree, preferably in Accounting, Mathematics or Computer Science
3+ years of Accounts Payable experience, preferably in a law firm or professional services organization
Attention to detail
Advanced Excel skills
Strong organizational, analytical and problem solving skills
Healthy dose of skepticism and willingness to question the validity and accuracy of data sets
Partnering, negotiating and consensus building skills
Excellent verbal and written communication skills
KNOWLEDGE OF THE FOLLOWING:
Integration of ERP Software Modules
Business workflow (dependent on functional area)
Knowledge of a travel and expense management tool, such as Chrome Riveror Concur
Jenner & Block is an equal opportunity employer. All recruitment and employment decisions are made without discrimination on the basis of race, color, creed, religion, national origin, citizenship status, age, non-disqualifying physical or mental disability, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, or related medical conditions, marital, parental, veteran or any other protected status.
About Jenner & Block
Jenner & Block (www.jenner.com) is a law firm with global reach, with more than 500 lawyers and offices in Chicago, London, Los Angeles, New York and Washington, DC. The firm is known for its prominent and successful litigation practice and experience handling sophisticated and high-profile corporate transactions. Firm clients include Fortune 100 companies, large privately held corporations, financial services institutions, emerging companies and venture capital and private equity investors. The American Lawyer magazine has ranked Jenner & Block as the #1 pro bono firm in the United States 10 times, most recently in 2019. The firm has been ranked in the top 10 in this category every year since 1990.
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