Department Summary

The LADCFS + UCLA Academy of Workforce Excellence operates under a Title IV-E training contract between UCLA and the Los Angeles County Department of Children and Family Services (LADCFS). In collaboration with seven universities-UCLA, USC, CSULB, CSULA, CSUN, CSUDH, and APU-the Academy provides comprehensive training programs designed to equip LA Department of Children and Family Services (LADCFS) staff at all levels with the skills and knowledge necessary for child welfare services. The Academy facilitates foundational training, in-service education, and specialized off-site programs to enhance professional development. With a focus on workforce preparedness, operational excellence, and innovative training methodologies, the Academy plays a critical role in shaping the future of child welfare professionals in Los Angeles County.
Position Summary

With minimal supervision, administer complex financial operations and budgets totaling approximately $14 million annually for the Luskin School of Public Affairs under the UCLA Academy of Workforce Excellence (AWE) contract with LA County Department of Children and Family Services (DCFS). Work as timekeeper for AWE to oversee and maintain accurate timekeeping records for all staff, faculty, and student employees using both existing timekeeping systems and establish a new timekeeping system that meeting LA County A-C Handbook policies. Independently manage a portfolio of accounts for the AWE and the School, including large federal and state contracts and grants, such as NIH and NSF, 19900 funds, gifts and endowments, fellowships, and agency funds. Interpret policy and University guidelines and advise principal investigators, students, and staff to ensure compliance with University, Federal, and State policies. Prepare detailed budgets and justifications for principal investigators for new contract and grant proposals. Once awarded, organize award acceptance and manage all accounting, payroll, and timekeeping activities through completion of fund closure. Serve as liaison between the Human Resources, Office of Research Administration, Extramural Fund Management, General Accounting, Purchasing, Graduate Student Support Office, and other central campus offices, funding agencies, and the principal investigators. Produce reports for principal investigators and meet to review and discuss their budgets regularly. Act as preparer and/or reviewer for all BruinBuy Plus, Travel via Concur, TOF, DDF, and NPEAR transactions for all funds under direct purview. Monitor all accounting activity using UCLA on-line systems and databases, including On-Line Financial Web Reports, QDB, SIS, and DACSS systems. Review academic personnel, graduate student researchers, staff, and work-study payroll transactions under direct purview. In conjunction with the Business Officer, assist with the annual fiscal closing. Keep abreast of current UCLA financial and contract and grant policies and procedures to keep the School in compliance. Key responsibilities include: *Financial Management: Administering and overseeing complex financial operations, preparing detailed budgets and justifications for new contract and grant proposals, and managing all accounting activities through fund closure. *Timekeeping: Overseeing and maintaining accurate timekeeping records for all staff, faculty, and student employees. This includes using existing timekeeping systems and establishing a new system that complies with LA County A-C Handbook policies. *Compliance: Interpreting and ensuring adherence to University, Federal, and State policies, and advising principal investigators, students, and staff accordingly. *Liaison Role: Acting as a liaison between various campus offices, funding agencies, and principal investigators to facilitate smooth operations and compliance. *Reporting: Producing regular reports for principal investigators and meeting to review and discuss their budgets. *Transaction Management: Preparing and reviewing transactions for BruinBuy Plus, Travel via Concur, TOF, DDF, and NPEAR. *Monitoring and Review: Monitoring all accounting activities using UCLA's online systems and databases, and reviewing payroll transactions for academic personnel, graduate student researchers, staff, and work-study employees. *Annual Fiscal Closing: Assisting with the annual fiscal closing in conjunction with the Business Officer.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Experience in accounting, contract and grant, 19900-type, and endowment fund records keeping. (Preferred)

Demonstrated skill and knowledge of financial management principles, complex budget preparation, and budget analysis techniques. (Required)

Working knowledge of UCLA's financial/accounting and administrative policies and procedures with high accuracy. (Preferred)

Skill in analyzing fiscal/financial data and synthesizing information with excellent oral and written communication skills. (Required)

Proficiency with UCLA Purchasing and Accounts Payable system (PAS), Financial System (FS), Transfer of Funds (TOF), and Query Database (QDB). (Preferred)

Knowledge of payroll-personnel systems related to contract and grant payroll. (Preferred)

Skill in preparing budgets and projections using spreadsheet and database software, including Microsoft Access (Required)

Working knowledge of federal and state contract and grant fiscal policies and procedures. (Preferred)

Excellent interpersonal skills to establish and maintain effective working relationships with faculty, staff, students, and vendors. (Required)

Strong analytical skills to assess financial information, anticipate problems, and develop solutions. (Required)

Proficiency in using PC software applications such as Microsoft Word and Excel, including higher-level functions like pivot-tables and multi-table querying. (Required)

Ability to maintain confidentiality, use discretion with sensitive information, and provide excellent customer service. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in Business or related area and/or equivalent experience/training. (Required)

(Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

E-Verify Check: The position is funded by federal contracts/subcontracts requiring UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate(s) must pass the E-Verify check.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

Schedule

8:00 a.m. to 5:00 p.m.
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Research%20Administrator%203%20RP%20(TBD_4158)

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