Compensation will be commensurate with experience and qualifications. Benefits include health insurance, retirement plan participation, paid time off, and professional development opportunities.
Preferred Education:
4 Year Degree
Location: Glenview, Illinois Reports To: CFO and Family Office Treasurer
Position Summary
This is an excellent opportunity for an early-career accounting professional who wants to grow within a small team in a private, multi-entity family office environment while gaining exposure to real estate, investments, trusts, operating companies, and long-term family office administration. This is a hands-on, roll-up-your-sleeves role in a small team environment. Responsibilities will span both accounting and administrative support, and priorities may shift as needs evolve. A “not my job” mindset will not be successful in this position – flexibility, ownership, and a willingness to do what is needed are essential. The family office is continuing to build and refine its systems, processes, and workflows. This role will play an active part in supporting that evolution, requiring adaptability, organization, and a willingness to help improve and formalize processes over time.
Key Responsibilities
Accounting & Bookkeeping
Maintain accurate books and records for multiple entities, trusts, investment accounts, real estate holdings, and/or operating companies.
Record deposits, expenses, transfers, journal entries, and intercompany activity.
Assist with monthly, quarterly, and annual close processes.
Reconcile bank accounts, credit cards, investment activity, and loan accounts.
Track reimbursable expenses across family members, entities, and related businesses.
Accounts Payable & Expense Management
Process vendor invoices, payments, wires, ACH transactions, and checks.
Review invoices for proper approvals, coding, documentation, and entity allocation.
Maintain vendor records and payment documentation.
Assist with credit card coding, receipt collection, and expense categorization.
Follow established approval procedures for payments, reimbursements, vendor set up, transfers, and documentation. Help maintain strong internal controls and accurate audit trails.
Support preparation of schedules for tax accountants, stakeholders, banks, trustees, and advisors.
Maintain organized digital and physical records for tax, legal, insurance, real estate, and entity files.
Assist with tracking budgets, capital calls, distributions, charitable giving, and household or property expenses.
Assist with year-end tax workpapers, 1099 support, K-1 documentation, charitable contribution records, fixed asset schedules, and other tax-related requests from outside CPAs.
Entity & Family Office Support
Assist with accounting for multiple LLCs, investment entities, trusts, partnerships, a foundation.
Support intercompany tracking and year-end reimbursement calculations.
Help coordinate information with outside CPAs, attorneys, bankers, insurance advisors, and investment managers.
Provide hands-on administrative and operational support for special projects, acquisitions, property management, and broader family office initiatives, including tasks that may fall outside traditional accounting responsibilities.
Track household, property, vehicle, insurance, maintenance, real estate tax, and other family-related expenses by entity and property.
Maintain and organize investment statements, capital call notices, distribution notices, loan statements, and related documentation for reporting and tax purposes.
Support process improvement and technology initiatives by helping implement, test, and refine workflow automations, AI-enabled tools, and other systems that improve reporting accuracy, efficiency, and organization across the family office.
Qualifications
At least 2 to 3 years of accounting, bookkeeping, public accounting, family office, real estate, investment, or private company experience.
Working knowledge of accounting principles and reconciliations.
Experience with Sage Intacct, Bill.com is a plus.
Strong Excel skills, including formulas, sorting/filtering, and basic reporting.
Strong organizational skills and attention to detail.
Ability to work independently, follow through, and manage multiple priorities.
Willingness to take ownership of a wide range of tasks, both analytical and administrative, with a team-first mindset.
Demonstrates sound judgment, professionalism, and a strong commitment to confidentiality and discretion. This role involves routine access to highly sensitive financial, personal, and business information. The candidate must consistently exercise sound judgment, maintain strict confidentiality standards, and understand the importance of privacy and discretion in all aspects of the role.
Communicate professionally with internal team members, family representatives, vendors, bankers, CPAs, attorneys, trustees, and other outside advisors.
TENKARA LEGACY GROUP is a small family office that oversees several operating business entities and investment portfolios. With a lean team, employees have exposure to a broad range of responsibilities, including accounting, cash management, financial reporting, budgeting, intercompany transactions, and coordination with outside advisors. The environment is hands-on and collaborative, requiring individuals who are comfortable wearing multiple hats, working independently, maintaining strict confidentiality, and supporting both business operations and investment activities.
