The Assistant Controller manages various accounting functions to ensure recording of financial transactions and development, management and distribution of monthly financial reports. The Assistant Controller will be responsible for managing the accounting relationship with Sodexo and Event Network. This position acts on the Controller’s behalf on an as-needed basis to ensure the Finance within SWIFT (Sustaining Water Quality, Infrastructure, Finance & Technology) department functions efficiently at Shedd Aquarium.
Duties & Responsibilities:
Demonstrate commitment to Shedd’s vision, mission, and values.
Supervise assigned staff, by selecting staff, assigning jobs, training staff, coaching, developing, counseling, addressing appraisal and recognition, and recommending staff salary, promotions, and disciplinary actions.
Approve all invoices for payment and follow up with staff and vendors on problematic invoices.
Update Accounts Payable procedures as needed.
Ensure an accurate and timely monthly, quarterly, and year-end close.
Review monthly account analyses and reconciliations.
Assist Director of Financial Planning & Analysis with financial reports from development of reports to monitoring accuracy of information, and timely distribution to all users.
Train users in financial software and accounting systems
Prepare schedules for the annual state and federal 990 and 990T information returns.
Oversee the preparation of all monthly and annual state and local tax returns including Chicago valet parking tax payment and return, state sales tax, Chicago transaction tax, annual 1099 tax forms and unclaimed property to the state.
Collaborate with the Controller to ensure an orderly and timely year-end audit.
Prepare audit schedules and resolve questions with auditors
Participate in teams and perform other duties as assigned
Bachelor’s degree in accounting is required
Experience & Characteristics:
Minimum of 4 years of experience in public/private accounting with at least 2 years in a supervisory role.
Experience working in a non-profit organization desirable.
Experience with local, state, and federal taxes.
Excellent interpersonal and communication skills for relationship building and to interact with cross-functional management, including senior leadership, department leaders and external auditors.
Ability to motivate teams to produce quality results within strict time frames as well as simultaneously manage several projects.
Maintains a continuous improvement mindset, searching ways to improve standardization and reduce complexity.
Effective time management, problem solving and decision-making skills.
We strongly encourage people of color, LGBTQ+ community, veterans and active duty military, parents, individuals with disabilities, and individuals from all cultural backgrounds to apply. Shedd Aquarium is an equal opportunity employer and welcomes everyone to our team.
If you need a reasonable accommodation at any point in the application or interview process, please let us know. In your application, please feel free to select which pronouns you use (For example – she/her/hers, he/him/his, they/them/theirs).
Additional Salary Information: Full benefits, 401(k), paid time off
About Shedd Aquarium
Every year Shedd Aquarium welcomes 2 million guests for unforgettable encounters with 32,000 animals from the world’s aquatic environments.
But Shedd is more than a destination. Our scientists are saving endangered species and their habitats. Our animal care experts rescue and rehabilitate wildlife in need, across the country and around the world. Our conservationists are restoring the health of the Great Lakes. Our building operators are setting the standard for conserving water and energy. And our educators spark compassion, curiosity and conservation for the aquatic animal world.
We are recognized within our profession with accreditation by the Association of Zoos and Aquariums, formal affiliation with the Smithsonian Institution and certification by American Humane. And all our efforts have been directed toward achieving a world thriving with aquatic life, sustained by people who love, understand and protect it.
Dive in to learn more about Shedd Aquarium?the animals, the people and the place. We’ve been a part of Chicago since 1930. We have a proud history, a dynamic present and a vibrant future with a global outlook. And you can be a part of it!