Job Summary

Reports to the Manager, Accounts Payable and plays a key role in the design of our Accounts Payable system and processes. This position coordinates the development of training programs for all Accounts Payable functions and records and documents all department processes. This position is responsible for oversight of the vendor master file, 1099 process, and unclaimed property functions of the Accounts Payable department to ensure compliance with all regulatory and accounting requirements and proper internal controls. This position acts as the primary liaison with the Information Technology Department to lead projects that aim to improve Accounts Payable service delivery and efficiency.

Duties and Responsibilities

• Responsible for oversight of the vendor master file, ensuring accuracy, compliance, and proper internal controls.
• Responsible for the annual 1099-miscellaneous filing for the University. This includes preparing and filing the annual reports with the IRS and ensuring all 1099-MISC forms are mailed to vendors timely. This also includes a bi-annual review of the entire AP disbursement population to ensure proper classification for reporting purposes. 
• Responsible for managing the unclaimed property files for the Accounts Payable department. 
• Responsible for training on accounting policies, practices, and procedures to various departments and internal customers across the university to ensure compliance. 
• Prepares Accounts Payable related journal entries and monthly account reconciliations. 
• Evaluates and recommends changes to Accounts Payable policies and procedures to streamline processes and enhance automation.
• Acts as a liaison to the University’s Financial Systems Team to initiate system improvements. Supports system testing and ongoing and future initiatives as requested. 
• Assists the Senior Manager, Accounts Payable with complex issue resolution and monthly closings. 
• Assists with data gathering for audit requests and develops ad-hoc queries and reports for management. 
• Performs other duties as required.

Apply here: http://www.careers.luc.edu/postings/11724