Housing Up builds thriving communities in Washington, DC by developing affordable housing and offering comprehensive support services to homeless and low-income families. We provide a range of housing options that include - permanent supportive housing, rapid re-housing and affordable housing with resident services. We are also a nonprofit affordable housing developer with more than 600 units of housing in our portfolio. We believe that people who have safe, affordable housing and genuine opportunities are empowered to transform their lives.
Founded in 1990, over the past 33+ years, our organization has grown from serving 14 families in one building in Northwest DC to serving more than 900 families throughout the city. Housing Up is now one of the city’s largest homeless services providers and is a critical partner in the District’s plan to end family homelessness. Housing Up is a Housing First organization and is proud to be a critical partner in Mayor Muriel Bowser’s plan to make homelessness “rare, brief, and nonrecurring”.
POSITION SUMMARY
Under the supervision of the Chief Operating Officer (COO), the Accountant coordinates the accounts payable function for Housing Up and its controlled affiliates using QuickBooks and Bill.com accounting software. The Accountant is responsible for reviewing and processing invoices, expense reports, and check requests; managing vendor payments; and preparing annual IRS Forms 1099 and 1096.
This position requires extensive interaction with internal staff and external vendors and includes research, troubleshooting, and serving as a liaison to resolve payment?related issues. Strong customer service skills, attention to detail, and the ability to work collaboratively are essential to success in this role.
ESSENTIAL FUNCTIONS
Processes Invoices, Expense Reports and Check Requests
Review invoices, expense reports, and check requests for accuracy and completeness, including appropriate approvals, chart of accounts coding (account/unit/department/donor), addresses, purchase orders, receiving documentation, and required signatures, in accordance with internal controls.
Conduct annual reviews of expense reports to ensure compliance with Housing Up’s Accounting Policies and Procedures and provide assurance to the COO regarding compliance or noncompliance.
Research and resolve payment issues, including assisting vendors with account reconciliations and supporting internal staff with rent ledger reconciliations as needed.
Manages Cash flow
Assist with cash management by prioritizing and scheduling payments to optimize financial resources.
Work collaboratively with the Senior Accountant and COO to confirm cash availability based on the weekly Cash Flow Report.
Ensure all check and electronic payments are processed and distributed on a weekly basis
Performs Monthly Closing Functions
Complete required activities to close the Accounts Payable ledger each month, ensuring all invoices for a given month are processed by the 15th of the subsequent month.
Reconciles General Ledger Accounts
Assist in reconciling general ledger accounts by working with the Sr. Accountant/COO.
Prepares Tax Forms
Prepare and distribute IRS Forms 1099 and 1096 in compliance with IRS regulations.
Follow up with vendors to confirm receipt as necessary.
Maintains Records and Prepares Reports
Establish and maintain an organized filing system to ensure timely retrieval of check copies, supporting documentation, W?9s, certificates of insurance (COIs), tax filings, vendor files, and related correspondence.
Monitors Internal Control Adherence and Implements Process Improvements
Identify, evaluate, and help resolve internal control gaps or procedural inefficiencies.
Recommend and support process improvements that enhance accuracy, efficiency, and compliance.
Responds to Auditor Inquiries
Support internal and external audits by preparing schedules, researching transactions, and responding to auditor requests in a timely manner.
Finance/Accounting Team Support
Manage and monitor assigned departmental budgets to ensure expenditures remain within approved limits.
Review invoices, contracts, and payment schedules for accuracy, timeliness, and compliance with internal policies.
Represent the Accounting Team on cross?functional teams as appropriate.
Perform special projects and other duties as assigned.
Participate in professional learning opportunities and share knowledge to improve team processes, workflows, and overall organizational performance.
QUALIFICATIONS
Associate’s degree in Accounting, Business Administration, or a related field; or an equivalent combination of education and relevant work experience.
Minimum of two (2) years of accounts payable experience, preferably in a nonprofit or mission?driven organization.
Hands?on experience with accounting and financial management software, including QuickBooks, Bill.com, Sage (e.g., Sage Intacct or Sage/Peachtree), or comparable systems.
Working knowledge of IRS requirements for 1099 and 1096 preparation and filing.
Proficiency in Microsoft Office, including Excel, Word, and Outlook, with strong spreadsheet and data?tracking skills.
Experience supporting accounting operations for a small? to mid?sized organization with annual budgets of $5–15 million, including familiarity with fund accounting and restricted and unrestricted funds.
Strong organizational skills with the ability to prioritize tasks, meet deadlines, and maintain accuracy in a fast?paced environment.
Demonstrated ability to work effectively in a team?oriented, collaborative environment.
High level of attention to detail, professionalism, and commitment to confidentiality and ethical financial practices.
Work Environment/Physical Effort
Hybrid work environment.
Requires ability to sit up to 5-8 hours per day with intermittent occasional walking and standing.
Benefits
Housing Up offers a competitive benefits package including health insurance, retirement plan with company match, paid vacation and sick leave, commuter benefits, summer Fridays, and a work environment aimed at a healthy work-life balance. The salary range for this role is $70,000-$80,000 annually.
Housing Up is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
