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Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

The Financial Analyst is a member of the Cost Analysis team in the Harvard Medical School (HMS) Office of Finance.  The Financial Analyst primary responsibilities include central level service center financial compliance and monitoring and assisting the Director of Cost Analysis with the HMS indirect cost proposal preparation and submission.  

Service Centers Monitoring

Partner with department managers and Office of Finance budget analysts in the fiscal management of service/recharge centers, providing regular reports, assisting with analyses, and comparing budget to actuals and reviewing related data. 

• Reporting: Run monthly reports for service center accounts and distribute quarterly reports to service centers/departments, monitoring compliance throughout the year, including a review of unallowable costs. 
• Monitoring and Tracking: Maintain the listing of service/recharge centers, including the creation of new service center chart of accounts and deactivating old accounts. Review high level revenue and expenses; an indication of inclusion on the Single Audit List by year; most recent rate approval date and known fund values associated with each facility. Keep up to date records of service/recharge center contacts. 
• Capital Equipment: Maintain offline listing of capital equipment utilized by service centers, recording depreciable life and dates placed in service in accordance with University Fixed Asset system in close collaboration with HMS capital assets and equipment management team. Calculate and send quarterly entries to the Office of Fixed Asset Accounting for equipment depreciation in accordance with university service center policy. 
• Space: Review and post amounts owed to HMS for facility costs for external users while maintaining total assignable space information for each service center. Coordinate with Facilities Planning Office and HMS service/recharge centers to maintain most current and accurate space information that’s part of rate calculations. 

Financial Compliance and Analysis

Work with Director of Cost Analysis to provide analysis and assistance related to service/recharge center for fiscal monitoring, management review, policy and procedure making, and system implementations.

• Rate Review: Obtain, review, and approve the billing rates annually and monitor operating and support funds for compliance with federal and university policies. 
• Budgeting and Forecasting: Act as the main point of contact for coordinating the budget process for service center departments.
• Systems and Analysis: Serve as the key Finance contact collaborating with HMS IT and HMS Office of Research Operations on service center related systems. 
• Audits/Tax: Provide Support service centers during the annual Single Audit. Coordinate with Tax Office the review of service centers that may be subject to Unrelated Business Income Tax (UBIT). 
• Policy, Procedure, and Training: Serve as the key person monitoring compliance with University policy, providing training, answering questions and functioning as a resource to the departments and service centers.

Indirect Cost Analysis Support

Work closely with the Director of Cost Analysis in the preparation and submission of the HMS indirect cost rate proposal.

• Coordinate with HMS Facilities Planning Office, HMS IT to develop and manage the space survey system and process for indirect proposal. Assist in developing training material and presentations.
• Work alongside the Associate Director of Cost Analysis to maintain the cost analysis calculation model in preparation for upcoming indirect cost proposals. 
•  Review equipment information in University Fixed Assets system in preparation of indirect cost proposal
• Assist the Director of Cost Analysis in ad hoc Strategic Projects to help inform decision making from the cost analysis perspective.

As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role.

Basic Qualifications:

• Bachelor’s degree or equivalent work experience required.
• Minimum of 5 years’ relevant work experience.

Additional Qualifications and Skills:

• Knowledge of Microsoft Office Suite, intermediate Excel skills.
• Working knowledge of budget management, financial analysis, financial modeling and basic accounting principles.
• Demonstrated experience with financial systems and data query tools.

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity, Education, Criminal, Credit
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

About Harvard University

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

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