The Controller is responsible for all accounting transactions for the Association and related Foundation’s accounting transactions with GAAP compliance, managing payroll, budgeting, accounting software/CRM’s accounting transactions, intercompany transactions, producing Financial Statements and reporting to the Director, Treasurer and Board. Must be able to work independently on projects from conception to completion and be able to work under pressure at times to handle a wide variety of activities. Must have good communication and interpersonal skills and be able to manage a subordinate.
Responsibilities
Generate monthly Financial Statements.
EOM Closing
Prepare the annual budgeting process and any reports including strategic budgets for long/short term planning for the organization
Prepare financial models and other projects as needed
Prepare all general ledger and subsidiary journals, including cash and credit card receipts, cash disbursement, accounts payable, accounts receivable, payroll accounts, cash flow forecasting, grant administration, and reporting
Fulfill all annual reporting requirements
Manage and approve Payroll, submit 401K contributions, serve as backup Payroll processor.
Process W-9, 1099 forms and other forms relevant to the organization
Reconcile cash, accounts payable and accounts receivable monthly
Supervise cash disbursements on a weekly basis
Perform all cash account reconciliations for all bank accounts
Ensure cross-reporting integrity of the general ledger and the association’s membership management database
Assist in the annual financial and any other audits as required
Manage payroll and reporting functions on a bi-weekly basis
Make cash deposits as needed
Manage all vendor relationships and resolution of billing issues
Manage all insurance policies (workers’ compensation, general liability, D&O, etc.)
Review and report submissions to all funding partners as required
Maintain department manuals
Performs all other duties as assigned
Qualifications
BS/BA degree in Accounting or Finance
Master's degree in Accounting or Finance OR equivalent experience required
5-10 years related experience preferred
Nonprofit experience preferred
Knowledge of nonprofit accounting standards for 501(c)6 and 501(c)3 organizations
Excellent analytical and organizational skills
Excellent communication (oral and written), interpersonal, and presentation skills
Excellent Microsoft Office skills required
Knowledge of QuickBooks
Ability to interact with all levels of the organization, including Executive Board members
Willingness to support other departments when work initiatives require it
Outstanding organizational and planning abilities
Detail-oriented and excellent multitasker
Effective time management skills and the ability to meet deadlines
Able to give and receive constructive feedback
Requirements
Sedentary work at a computer with repeating motion of wrist and hands
Constant communication with others
Light work/moving objects up to twenty (20) pounds – occasionally
Workdays over ten (10) hours – occasionally
State Travel for work-related events – occasionally
Our devotion to animals started even before our founding—when a few of the same veterinarians who instituted the Florida Board of Veterinary Medicine would go on to create our association a few years later in 1928.
Since then, we’ve been growing. In the 1940s, we had 200 members. After World War II ended, there was an increase in veterinary schools across the U.S., which started a rise in FVMA membership. We steadily grew to 600 in 1986, and as of 2023, we currently stand as the second-largest veterinary medical association in the U.S.
As our membership grew, we hired our first executive director in 1969. And in 1977, we moved into our first headquarters building. Over three decades later, in 2013, we moved into our current building, 7207 Monetary Drive in Orlando. We expanded our lobbying efforts with our first full-time lobbyist hire in 1989, ensuring that our association could fervently safeguard the proper care of animals in Florida through legal efforts.
We believe that knowledge and education are core to the growth of our field. That’s why we did everything we could to establish the University of Florida College of Veterinary Medicine (UFCVM) in 1965. We continue to ...actively invest in our relationship with the school by providing support to the college through scholarships, student activities, coating ceremonies, and donating to the college’s building fund.
The FVMA Foundation was founded in the year 2000 to complement the work of the Florida Veterinary Medical Association (FVMA). The FVMA Executive Board is the governing body of the Foundation with the FVMA past president serving as the Foundation president.
The foundation maintains a scholarship fund to support the studies of Florida veterinary medical and veterinary technician students—awarding nearly $20,000 in student scholarships annually.
